Capacity and Shift Planner
Simpler, Smarter Shift Scheduling Tailored to Your Company’s Needs
Our unique, smart solution helps optimize shift scheduling, reduce labor costs, and make workforce allocation transparent – all tailored to the specific needs of your company.
Is Managing Shift Schedules a Challenge?
✔️ Do you need to efficiently allocate employees with different skill sets while minimizing labor costs?
✔️ Are you working with an increasing number of employees, making it difficult to create a transparent and fair schedule?
✔️ Do you need to account for company-specific rules and legal restrictions during scheduling?
✔️ Do you manage multiple locations, factories, or stores and wish to see your entire team's schedule and availability in one place?
✔️ Would you like to reduce administrative burdens and optimize shift scheduling with an intelligent, flexible system?
💡 Discover the solution tailored to your company’s needs that simplifies scheduling management and reduces labor costs!
Why is Proper Shift Scheduling Important?
For companies operating with multiple shifts, optimal shift scheduling is crucial to the success of the following areas:
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Increasing Efficiency
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Achieving Cost Savings
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Ensuring Quality Performance
The Capacity and Shift Planner software provides your company with the flexibility to quickly and effectively adapt to the constantly changing market and workforce environments, allowing you to meet the following challenges:
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Market Changes
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Technological Advancements
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Labor Market Trends
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Legal Requirements
The software not only supports efficient shift management but also contributes to the long-term success of your company by keeping it up to date with important business and legal compliance requirements.
Discover the benefits of Capacity and Shift Planner
– The key to efficient shift scheduling!
Skill matrix-based classification
The software assigns employees based on the Skill Matrix, ensuring that the most suitable employees are assigned to each task and workflow. Every shift and task is covered with the optimal expertise.
Managing shortage and excess capacity
The system indicates if there is excess capacity or a shortage of labor in an area. This makes it easy to redeploy employees to ensure that all areas are optimally covered.
Cost optimization
Cost categories that can be assigned to different skill levels enable shift schedules to be set taking into account optimal labor costs, thus providing cost-effective solutions for the company.
Customizable planning periods
The planning periods can be freely adjusted to meet the company's needs, whether they are in half-hour, three-quarter-hour, or hourly intervals. This allows the system to flexibly adapt to all corporate-level requirements.
Proactive capacity management
The system provides visual indicators if an area is overloaded or has insufficient capacity, allowing for quick optimization of workforce allocation.
Flexibility and adaptability
The system fully adapts to the diverse needs of companies, providing the ability to customize unique work schedules and workforce allocation strategies.
6+1 reasons why companies choose capacity and staffing planning software
Optimal shift and capacity scheduling are key to the successful operation of an organization, as they help ensure efficient, cost-effective, and safe work, while also supporting the delivery of high-quality services.
1. Efficiency and Productivity
With the software, optimal shift scheduling and well-planned workforce distribution ensure maximum efficiency, reducing the need for overtime and preventing under- or overworked employees.
2. Cost Reduction
By considering the precise shift scheduling and employee qualifications, the system helps optimize labor costs, potentially resulting in significant savings for the company.
3. Quality Assurance
Assigning employees with the right expertise not only ensures efficiency but also guarantees quality work, as the most suitable colleagues are assigned to each task.
4. Employee Satisfaction
Well-planned shifts improve employee satisfaction, as the software takes into account working hours and rest period requirements, while also reducing overtime, resulting in a better work environment.
5. Customer Service
Efficient shift scheduling and optimal workforce distribution ensure that the company serves its customers more quickly and accurately, thereby increasing customer satisfaction.
6. Safety and Health Protection
The software ensures that employees work with the appropriate rest periods, taking into account occupational safety regulations and security, thereby reducing the risk of workplace accidents.
6+1. Legal Compliance
In many countries, strict labor laws apply to working hours and rest periods. Optimal scheduling ensures that the company complies with these regulations, avoiding legal consequences and fines.
Bespoke application
Our experience shows that while there are many common aspects in the planning processes of different companies, most processes also have distinguishing features. Standard systems available on the market are mostly unable to adequately represent such business processes. Therefore, at Optasoft, we fully customize the software to the unique criteria of the client organization – not the other way around. We implement the customization in a short period of time and at a low cost, as we use a wide range of software components that often require these services. This foundation is continuously expanded with new services, such as interfaces or optimization algorithms.
Expertise
AIMMS and Optasoft Ltd. have extensive experience in mathematical modeling and the development of customized software solutions. We can rely on our deep knowledge of business processes and the fundamental constraints that have significant practical importance. We offer comprehensive experience in optimization and the optimization systems we have developed and implemented are based on the latest scientific findings in the field of operations research.
Which industries do we recommend our capacity and shift scheduling software for?
We recommend our capacity and shift scheduling software for market players in any industry sector where there is a high level of human labor involvement, production or services are carried out at multiple locations, and a multi-shift work schedule is in place.
Without aiming to be exhaustive, we primarily have the following industries in mind:
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Manufacturing: Food industry, pharmaceutical industry, automotive industry, parts manufacturing, etc.
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Tourism and Hospitality: Restaurants, hotels, cafés, bakeries, catering kitchens
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Healthcare and Social Care: Hospitals, outpatient clinics, pharmacies, educational institutions, nursing homes
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Retail: Retail chains, small and large retail units, distributors
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Transportation and Logistics: Warehouses, shipping and freight forwarding companies